Vancouver Sea to Sky Zone Information

APPENDIX A:  BACKGROUND

1. Working name is: Vancouver Sea to Sky Zone (VS2S) Athletic Association
   1. Others discussed: City to Sky, Coast Salish, Vancouver Coastal,
2. The Vancouver Sea to Sky zone began in the 2019-20 school year after BCSS zone realignment.
3. The process in creating the VS2S Zone Athletic Association ran from Nov. 2018 thru June 2019.
4. The Vancouver Sea to Sky zone includes the following BCSS recognized athletic associations (leagues): North Shore Secondary School Athletic Association (NSSSAA), Vancouver Secondary School Athletic Association (VSSAA), and all Vancouver city based Lower Mainland Independent Secondary School Athletic Association (LMISSAA)
5.  The Vancouver Sea to Sky zone includes the following school districts Vancouver #39, #93, North Vancouver #44, West Vancouver #45, Sunshine Coast #46, Sea to Sky #48 and Independent schools within the geographic defined by the city of Vancouver.
6. The Vancouver Sea to Sky zone championship tournament is the qualification tournament to all BCSS sanctioned sport Provincial Championship Tournaments.  All teams / athletes qualify for BCSS Provincial Championships for all sports in all tiers through a Vancouver Sea to Sky Zone Championship tournament / event. Therefore, the purpose of Vancouver Sea to Sky Zone Championships is to provide a qualification process for all teams / athletes in our zone.
7. The Vancouver Sea to Sky zone is governed by a Zone Executive body made up of 9 members representing the VSSAA, NSSSAA and LMISSAA. The individual Executive board members include three people from each athletic association. They include: the Athletic Association President, the District Athletic Coordinator (or designated representative) and, an Administration Representative.
8. Each sport is managed by a designated Sport Committee. Each Sport Committee is made up of 3-6 volunteers who represent each of the three athletic associations. A maximum of 2 members from each athletic association. Each athletic association has 1 vote for decisions made in Sport Committees or Executive Committee. 
   1. See Vancouver Sea to Sky Zone organizational chart in appendix: Chart 1
9. The Vancouver Sea to Sky zone will hold an AGM each June & extraordinary meetings as needed.
10. Voting on Executive and Sport Committee: each athletic association has 1 vote in Zone Executive and Sport Committee decisions.
    1. Voting at AGM: Each member school from any of the 3 athletic associations has 1 vote.
11. Changes to Vancouver Sea to Sky Zone championship events are done through the Sport Committee and approved by the Zone Executive as required.  See appendix chart 3
12. Financials: The Vancouver Sea to Sky zone will collect an annual membership fee from each athletic association (paid for by member schools in each athletic association) to cover the cost of required meetings, zone championship banners, website costs and other management related costs.
    1. A Vancouver Sea to Sky Zone account will be held by BC School Sports and managed by the Vancouver Sea to Sky Zone Executive Board. 
    2. This account can be used to support any Vancouver Sea to Sky Zone events that require it.
    3. Costs for specific Vancouver Sea to Sky zone championship events will be paid for by participating schools through registration / entry fees. See more re: costs under Appendix C: Zone Championships Information / Costs.
13. Branding: Vancouver Sea to Sky Zone Logo TBD. A VS2S zone logo should be used for appropriate branding on banners, awards, shirts, etc. and on official documents and communication relating to zone business.
14. Awards: Banners will be awarded to our zone championship teams. Banners will be purchased by the Zone Executive and paid for by annual fees by member schools.
15. Zone Championship perpetual trophies will not be provided.
16. Website: A Vancouver Sea to Sky Zone website will exist to provide information, history and possibly to include schedules, information for zone events. The site will be managed by the Zone Executive and Sport Committee and provided by esportsdesk.
17. The Vancouver Sea to Sky zone is a not-for-profit association and is not intended to generate revenue.
18. Vancouver Sea to Sky Zone documents should be reviewed for revisions by Zone Executive every three years.
    1. Last review: June 2019 
    2. Due for review: June 2022